Q&A From Trainer’s Workshop
Answers to Questions from Trainers’ Workshop – Spring 2010
1. One way to increase participation in a training session is to “surprise them”. What would be an example of this?
Some examples of adding a surprise would be using a prop that helps to create an object lesson, stating something unusual or shocking about the topic (statistics often give this kind of information), or starting with an activity rather than information or logistics.
2. How do we request resources (markers, poster board, beach ball, balloons, etc.) for our sessions?
You can request any materials that you need through your Training Team Coordinator. Your Team Coordinator will then forward that information to Ellen Robinson, Director of Leadership Training.
3. What should be the length and scope of PowerPoint presentations and handouts?
Remember that both handouts and PowerPoint slides are meant to be a visual supplement and reinforcing tool. Both should be straight forward and not too detailed. Be certain that your slides are:
- In large enough type to be easily read
- Typeface varies in boldness and size
- Bullets set off each point
- Enhance your presentation not replace it
- Have a light background with good contrast with color of typeface
- Do not have too many slides which can detract from your presentation
- Help participants grasp the information faster, understand it better and retain it longer
Be certain that your handouts:
- Have a specific function such as note-taking, activity, or future resource
- Use titles and subtitles in a variety of type sizes and degrees of boldness
- Use bullets, dashes, borders, indentations, and margins for ease of reading
- Contain the necessary information but not unnecessary details
There are two tutorials available on YouTube which provide concise and easy to follow instructions for creating PowerPoint presentations. Remember that you can pause the tutorial as you listen and create your own presentation while following the steps being described. Check out: http://www.youtube.com/watch?v=VUqIDs5MZxM&feature=related andhttp://www.youtube.com/watch?v=XGMmevekJwQ.
4. Is there a difference in the implementation of training activities in specific role sessions vs. general sessions?
It is important to be certain that any activity is appropriate for the size of the group, size of the room and relevant to the session topic and objective. The larger the group the more succinct and easily understood the directions for the activity need to be. Smaller training groups are more easily divided into small groups or buzz groups. A large general session can include an activity that is completed individually. Some active learning tools that can be used in either setting include demonstrations, guided note-taking, story-telling, interview with an expert, props, skits, and energizers. Activities that are better suited for sessions on specific roles include games, exercises, panel, role-playing, brainstorming, buzz groups, small groups, case studies, and skill centers.
5. How do we use DVD or video clips if we don’t have a CVLI license?
In order to use DVD or video clips they must be purchased individually from authorized websites or CBS must purchase a CVLI license. The Leadership Development Team is willing to pursue a CVLI license for CBS national activities if there is adequate interest in using clips in presentations. If you would like to use clips in your presentations, please contact Amy Baker or Kristine MacDermott along with your National Director and let us know of your interest.
6. How do we use DVD clips to reinforce central ideas or main points?
Develop your training session objectives and then select a DVD clip that directly illustrates your point. Show only the portion required to make the point and provide a brief explanation about what happens up to this point. Be sure to introduce the clip by naming the title and telling why you are showing the film. Devise a few open-ended questions that clarify the objectives of the film and create discussion following it. The two websites mentioned above have movie clips organized topically.
7. Where can additional information be found about the Individual Training Styles?
A thorough explanation about Individual Training Styles can be found by referring to pages 201-210 and 316-318 in Training for Dummies by Elaine Biech, the book provided to your training team at the workshop. If another member of your team currently has possession of the book, ask them to copy the pages and send them to you.
8. How do we effectively engage 6-8 men in a session with 40-50 women and take into account their different expectations and patience levels?
Noting the number of men vs. women in each of your training sessions is an important part of audience analysis. That analysis requires you as presenter to adjust your illustrations and examples to appeal to both types of participants. Consider examples and illustrations that include sports, business, and involve intensity and action. Be more conscious of getting to the point and providing clear instruction. Use a mixture of male and female presenters.